Accessing Zoom Attendance Reports

1. Purpose

This guide outlines the step-by-step process for accessing, generating, and exporting attendance reports for meetings hosted on the Zoom Web Portal.

2. Prerequisites & Permissions

• Account Type: Requires a Licensed (Paid) Zoom user account (Pro, Business, Enterprise, or Education) or designated admin permissions.

• Role: You must be the Host of the meeting, or an Account Administrator with reporting permissions.

• Platform: Attendance reports must be generated via a web browser (Zoom Web Portal); they cannot be accessed through the Zoom Desktop/Mobile app.

• Timing: Reports are usually available within 30 minutes after a meeting has ended, but may take up to 24 hours for large meetings.

3. Step-by-Step Procedure

Step 1: Sign in to the Zoom Web Portal

1. Open a web browser and navigate to zoom.us.

1.  If it directs you to the main page, click Sign In.
   
2. Select the SSO option.
1. Note: The Google, Microsoft, or entering your email will also work, SSO is typically just the easiest sign-in flow on work devices.
   
3. If it is not already entered, type "cesa6" in the company domain box. Then select Continue.
   
4. If prompted, select your CESA 6 account.
   

Step 2: Navigate to Reports

1. In the left navigation sidebar menu, click Reports.
   

2. Under the Usage Reports tab, select Meeting and Webinar History.
   

Step 3: Define the Date Range & Search

1. Adjust the From and To date fields at the top of the page to include the date of the target meeting.

2. Click Search to pull up the list of past meetings.
   
   
   

Step 4: Locate the Participants Link

1. Locate your desired meeting from the list provided.

2. Scroll horizontally to the right side of the table to find the Participants column.

3. Click on the blue number representing the total number of participants. This will show total participants activity, including time spent in waiting rooms,
   

Step 5: Configure Export Settings

In the Meeting Participants pop-up window:

1. Show Unique Users: Check the box labeled "Show unique users" if you want Zoom to combine multiple entries from participants who re-joined or reconnected during the meeting.
   

2. Include Meeting Information: Check "Export with meeting data" if you want header details (Meeting ID, Start/End Time, Topic, Duration) included in the report file.
   

Step 6: Export the Attendance Report

1. Click the blue Export button.
   

2. The report will automatically download to your device as a .CSV (Comma Separated Values) file.

3. Open the file using Microsoft Excel, Google Sheets, or any compatible spreadsheet software to review total durations, join/leave timestamps, and attendee emails.

4. Key Data Included in the Report

• Name (Original Name): Participant display name when joining.

• User Email: Email address used to sign in (if registration or sign-in was required).

• Join Time: Exact timestamp the user joined the meeting.

• Leave Time: Exact timestamp the user exited the meeting.

• Duration (Minutes): Total time spent in the meeting session.

• In Waiting Room (if applicable): Time spent before being admitted.

Accessing Zoom Cloud Recordings Reports